How to Change Company Name in Pvt Ltd Company Registration in India

Changing the name of a company is a common step taken by business owners during rebranding, merger, restructuring, or expansion. If your company is registered as a Private Limited Company, the name change must be done in compliance with the Companies Act, 2013. The process is formal and requires approval from the Ministry of Corporate Affairs (MCA).

In this article, we explain the step-by-step process to change the name of a company after Pvt Ltd company registration in India, including legal requirements and documentation.

1. Reasons for Changing Company Name After Pvt Ltd Company Registration

There can be several reasons why a business may want to change its registered name:
✔ Rebranding or marketing purposes
✔ Mergers or acquisitions
✔ Change in business model or activities
✔ Legal or trademark conflicts

Regardless of the reason, the process must follow the MCA guidelines under Pvt Ltd company registration rules.

2. Pre-Conditions to Change Company Name

Before applying for the name change, ensure that:
✔ The company is active and compliant with annual filings
✔ All directors’ DINs are active
✔ There are no legal disputes or ongoing investigations against the company

3. Step-by-Step Procedure to Change Company Name in Pvt Ltd Company Registration

Step 1: Hold a Board Meeting

✔ Pass a resolution approving the proposal to change the company name
✔ Authorize a director or company secretary to check name availability and handle filings

Step 2: Apply for Name Approval via RUN (Reserve Unique Name)

✔ Log in to the MCA portal (www.mca.gov.in)
✔ Use the RUN form to apply for a new name
✔ Ensure the proposed name complies with the Companies (Incorporation) Rules, 2014
✔ MCA will approve or reject the name based on uniqueness and availability

Note: Approved name is valid for 20 days only

Step 3: Hold a General Meeting of Shareholders

✔ Call for an Extraordinary General Meeting (EGM)
✔ Pass a Special Resolution to approve the new name and amend the Memorandum of Association (MoA) and Articles of Association (AoA) accordingly

Step 4: File Form MGT-14 and INC-24

✔ File Form MGT-14 within 30 days of passing the special resolution
✔ File Form INC-24 for Central Government approval to officially change the name

Documents Required:

• Copy of board and special resolution
• Notice and minutes of EGM
• Updated MoA and AoA
• Name approval letter from MCA

Step 5: Receive Fresh Certificate of Incorporation

✔ Upon approval, the Registrar of Companies (ROC) issues a new Certificate of Incorporation with the updated company name

4. Update Other Registrations and Records

After the name is changed through the Pvt Ltd company registration process, update the new name in:
✔ PAN and TAN
✔ GST registration
✔ Bank accounts
✔ All legal contracts, website, business licenses, and official communication

5. Important Points to Note

✔ The company’s legal identity remains unchanged, only the name changes
✔ The CIN (Company Identification Number) remains the same
✔ A public notice of the name change should be issued, if necessary, to inform stakeholders

Conclusion

Changing your business name after Pvt Ltd company registration in India is a well-defined process under the Companies Act. It requires careful documentation, shareholder approval, and filing with the MCA. Once the new name is approved, companies must update all statutory registrations and inform stakeholders.

If you're unsure or want to avoid legal delays, it’s advisable to take help from a professional consultant or legal expert to handle the process efficiently.